Made with Xara The Parish Council sits every month except August on the second Monday of the month in the Reading room in Great Street. It is well supervised by the Council Leader Stuart Maunder. Meeting start at 7.30pm and members of the public are welcome to attend. As can be expected the Council deals with all matters local that affect the village and work very closely with the South Somerset District Council, so much so that the councillor who represents the village attends every meeting to understand the villagers point of view and put forward the views of the District Council and general advice. The Parish Clerk is Louise Brooks: Telephone: 01935 881882;  e-mail: brooksinsomerset@hotmail.co.uk The Minutes of meetings are publicised after they have been approved by the council as “A true record of the meeting”.  This approval takes place at the following meeting, therefore minutes posted here are up to two months after the related meeting. South Somerset MINUTES OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD ON MONDAY 11th DECEMBER 2017 IN THE READING ROOM AT 7.30 P.M. 17/1115 PRESENT:  Mr S. Maunder (Chairman),  Mrs P Biddle, Mr B Matraves, Mr R. Middleton, Mrs L. Brooks (Clerk), Mrs S. Seal  (District Councillor), Mrs E. Maunder (representative of CLT), Mr J Bailey (representative of HYG)  and no members of  the public.  17/1116 APOLOGIES:   Mrs S More (Vice-Chairman) (Holiday)  Mr C. Campbell (Illness)  Mr J Cole (Family Commitments)  Mr M. Keating (County Councillor) (Holiday)  17/1117 PUBLIC TIME  17/1117/a Public Time:  Nothing to report  17/1117/b P.C.S.O. Report: The PCSO was present at the beginning of the meeting and introduced us to our new PCSO Amy Douch.  She reported  that there is currently a suspected drugs issue which they are monitoring.  17/1117/c District Councillor:   Councillor Seal reported that from March 2020 there will be change with the refuse company who is currently  responsible for our refuse collection.  She also reported that  SSDC are working on their budgets for next year.  17/1117/d County Councillor:   County Councillor Mark Keating was not present at the meeting.  He had emailed a monthly report previous to the  meeting to the Clerk who had forwarded it to all the Parish Councillors’.   17/1117/e CLT Update  Mrs Maunder reported that Palmer and Harvey had recently gone into liquidation.  However, they had already sorted out  a new principle supplier who would be starting to deliver from next week.  She praised the two managers on their swift  action to sort this out and also Jim Gray who had managed the situation superbly.  17/1117/g Hamdon Youth Group Update:    John Bailey gave his report.  See below  17/1118 MINUTES:   The Minutes from the November meeting have been circulated.  They were agreed and signed.  Proposed: Cllr. Matraves  Seconded: Cllr. Biddle  Agreed unanimously.  17/1119 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes.    17/1119/a HYG Annual Report – John Bailey  John Bailey came and gave a presentation to the Parish Council and explained the successes of the Youth Group. He thanked the Parish Council for their continued support.  He explained there was now 60 attendees most weeks. He outlined the funding that was being cut from many different sources, the struggle to get grants and the increase in costs.  He also reported on the problem with finding volunteers.  It was felt that there was a need for either increasing the Youth Workers hours or funding an assistant who could work alongside the Youth Worker. He explained the two options that HYG had put together for a request for an increase in funding.  Option 1. was an increase of £1,100.00 – split 2:1 – Stoke =£740: Norton £360 Option 2. Was an increase of £3,950.00 -split 2:1 – Stoke -£2,640; Norton £1,310 Councillor Maunder thought this was too much and proposed £1,500 (an increase of £275.00) with a 10% increase to be proposed every year (as long as there is sufficient Parish Council funds to do this).  Also with a  proviso that if the number of children from Norton attending rises, then this will be taken into consideration. (The Parish Council were still not given a number of children that attend from Norton when asked by Cllr. Middleton).  This rise in support could come from the money that is budgeted for the village newsletter (£300.00) as this is not used. Councillor Matraves seconded this proposal.  Councillor Middleton proposed Option 2. and felt that HYG needed the support from the Parish Council to move forward.  This was seconded by Councillor Biddle.  However, as there was only 4 Parish Councillors present, Chairman Councillor Maunder had the casting vote. The Parish Council made a resolution to support HYG with the sum of £1,500.00 (an increase of £275.00) with a 10% increase to be proposed every year (as long as there is sufficient Parish Council funds to do this).  Also with a proviso that if the number of children from Norton attending rises, then this will be taken into consideration.   Action:  Clerk Proposed:  Cllr. Maunder Seconded:  Cllr. Matraves (Chairman Cllr. Maunder had casting vote) 17/1119/b SSDC Christmas tree shredding scheme – confirmed The Clerk reported that SSDC were once again setting up the Christmas tree shredding service in the school carpark.  Trees had to be dropped off before 15th January 2018. 17/1120 PLANNING: 17/1120/a Matters for report:  Nothing to report 17/1120/b      Decisions Notified: Nothing to report 17/1120/c     Applications for consideration: 17/04612/LBC The Georgian Wing, Great St.  Re-instatement of historic glazed belvedere and reopening of former historic opening/window now blocked with modern ventilation tiles.  The Parish Council had no objection to this. 17/1121 FINANCE:  17/1122/a Matters for report:   Nothing to report  17/1122/b  Matters for resolution  1.  Budget for 2018/19.  The budget for 2018/19 has now been altered to accommodate the changes to HYG. Plus the Clerk has been informed that the external audit will be rising to £200.00 and the government grant will only be £80.00 this year (£280) last year. A new budget with the changes will be emailed round to all Parish Councillors. A resolution was made to accept the budget and to keep the precept at the same figure as last year £19,200.  Proposed:  Cllr Biddle  Seconded:  Cllr Maunder  Agreed unanimously.                17/1122/c Cheques Payable  Louise Brooks                Salary & Allowances – November    £    320.70  chq no: 1342 SLCC    Annual Membership renewal    £       84.00 chq no: 1343 ALCC    Annual Membership renewal    £       30.00 chq no: 1344 Proposed: Cllr. Matraves Seconded: Cllr.  Middleton      Agreed unanimously. 17/1123 VILLAGE HALL:  Nothing to report  17/1124 RECREATION GROUND:  Nothing to report  17/1125 CORRESPONDENCE:   The Clerk reported that all correspondence had been emailed to all the Parish Councillors.  Letter from Mr R Vaux:  The Clerk had received a lovely letter of apology form Mr Vaux regarding the clay pigeon  shooting on Remembrance Sunday.  17/1126 FOOTPATHS: Nothing to report  17/1127 MEMBERS’ REPORTS: Nothing to report  There being no further business the meeting closed at 8.55pm.  The next meeting will be held on Monday 8th January 2018  at 7.30pm in the Reading Room.    1st January  2018 Members of the public are welcome to participate during Agenda Item 2, and to attend the remainder of the Meeting. Any relevant comment on other Agenda Items may be invited at the discretion of the Chairman. .THE MONTHLY PARISH COUNCIL MEETING WILL BE HELD ON 8th JANUARY 2018  IN THE READING ROOM AT 7.30 P.M. 1. Apologies Acceptance of reasons offered, where applicable 2. Public Time Members of the Public may raise any appropriate matter for report To include reports from Police Community Support Officer/ District Councillor, County Councillor, Hamdon Youth Group and CLT. 3. Minutes of Previous Meeting Approval and signature 4. Matters Arising from Minutes For report only.  Any Matters requiring resolution to be itemised on Agenda 5. Planning Matters for Report Nothing to report Report on applications previously considered:    17/03987/LBC    The Georgian Wing, Great St.  Removal of C20th infill to restore the hall to its correct double height      space. Replacement of modern incorrect skirting boards in the drawing room, bedroom and bathroom, APPROVED               Applications for consideration.               Nothing to report 6. Finance 1. Report as required:       1.  Payment of loan for village hall has been paid £2,280.81 on 02/01/18. 2.  End of third Quarter Balances. 3.  VAT Return 4.  Precept 2.   Matters for Resolution:                Nothing to report   3. Cheques Payable: Louise Brooks Salary & Allowances – December £     320.70 Down2Earth               Grounds Maintenance Oct-Dec 2017 £     256.00 Somerset Landscapes Grounds Maintenance Oct-Dec 2017                £    440.10 SSDC Annual Playground Inspection & Risk Assessment  £      94.20 SPFA Membership Annual Membership  £      15.00 7. Village Hall 8. Recreation Ground Nothing to report 9. Correspondence To report correspondence received and to consider any matter requiring resolution. 10. Footpaths 11. Members’ Reports  Mrs Louise Brooks  Clerk to the Council. Sheales, Higher Street, Norton sub Hamdon, TA14 6SN                                                                               Telephone: 01935 881882;  e-mail: brooksinsomerset@hotmail.co.uk Members are reminded that the Council has a duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, disability), Crime and Disorder, Health and Safety and Human Rights.